Map Access

Mango offers five types of map access security to suit your needs.

 

Whether your map contains sensitive business information, private customer details, or anything else you’d rather keep away from public view, we offer 5 types of map access to suit your needs.

Public access options

Public maps

• Anyone can access, no sign-in required
• Indexed by search engines

Standalone maps

• Anyone can access, no sign-in required
• Not listed on the public portal
• Visible on the account owner's portal
• Indexed by search engines

Hidden maps

• Anyone with the secret URL can access, no sign-in required
• Not listed on the public portal
• Not indexed by search engines

Password Protected maps

• Anyone can access, password required
• Not listed on the public portal
• Indexed by search engines

Internal access options

Internal maps

• Only authorised users can access, sign-in required
• Not listed on the public portal
• Visible to signed-in users in groups with view access
• Not indexed by search engines

 

In detail

Public

All maps start as Public. Once created, your map is online and set to Public. Anyone on the internet can find and access your map.

Mango often highlights interesting and useful Public Maps through our social media channels. If we discover your public map and think the world should see it, we may share it.

A Public map:

• can be accessed and viewed by anyone on the internet
• can be shared by anyone via direct URL
• will show Maps/Data portal navigation on the map’s toolbar
• will appear on your public portal
• will be seen by Organisational users on their portal
• will be indexed by search engines

Standalone

A Standalone map is exactly the same as a Public map, except that it will never appear on the portal, and will never show links to your public portal.

This is useful for creating maps that you do not want to be shown on your map and data portal, but which you want easily accessible for viewers, and discoverable by search engines.

For example, an Agency plan user producing maps for a number of different clients might not want maps to show a link to the Map and Data portal (where all public maps appear), but the client does want the map to be available online.

A Standalone map:

• is NOT displayed on the portal for add-on Administrators, Data Editors and Private Viewers
• is displayed on the portal for Account Owner and Map Creator, when signed in
• can be access by anyone via the direct URL
• is not displayed on the public portal
• does not show Maps/Data portal navigation on the map’s toolbar

Hidden

A random hashed URL is generated for hidden maps. Maps are not indexed by search engines, nor is the URL published anywhere on the Mango website. Only you and those you share your direct map URL have access.

The only way your map will be found by search engines is if you publish your map URL on a public website that is indexed by search engines.

To restrict a hidden map’s URL being scraped by search engines, use a rel="nofollow" tag in the link’s html code. This tells search engines not to ignore the the URL so it won’t be indexed. For further information, see Google’s advice on nofollow links.

A hidden map:

• is NOT displayed on the portal for add-on Administrators, Data Editors and Private Viewers, when signed in
• can be access by anyone via the direct URL
• is not displayed on the public portal
• is not indexed by search engines
• is displayed on the portal for Account Owner and Map Creator, when signed in

Password Protected

Restricted via a unique map password. Only visitors who know your map’s URL and unique password will be able to view a Password Protected map.

A Password Protected map:

• is displayed on the portal Administrator, Data Editor and Private Viewer, when signed in
• can be access by anyone via the direct URL
• can only be viewed by the Public with the unique map password
• is not displayed on the public portal
• is displayed on the portal for Account Owner and Map Creator, when signed in

Internal

Internal maps are for internal organisation users only. Each map can be configured with unique view and edit permissions, but they will all follow the same accessibility rules as follows:

An Internal map:

• is always visible to the Account Owner, and Map Creator (if applicable)
• is always editable by the Account Owner, and Map Creator (if applicable)
• is displayed to signed in Data Editors or Private Viewers only if they are in a Group with View permissions
• can be edited by anyone with sufficient Edit Permission privileges, according to their user role
• is never displayed on the public portal
• is not indexed by search engines

Configuring Map Access Settings

To set your preferred map access setting, click on ACCESS in your map administration sidebar. On the ACCESS tab, set your preferred option and hit SAVE.

To choose who can modify the map, open the MODIFY tab. By default, only the Account owner and an administrator that created the map (if applicable) can modify a map. If you want to provide modify access to other Administrators, select which Groups you want to grant edit rights by checking the boxes on the Groups list, then press SAVE

If you don’t have any Groups configured, click the Create Group button to open the Users & Groups panel where you can create Groups, and assign users to those Groups.

In this example, the Account Owner, the Administrator that created this map, and any Administrators in the Field Team can modify this map.

Remember: Group members in a Modify group can only ever interact with each map or dataset according to their User Role. For example, a Private Viewer in a group with edit rights cannot modify any maps or data; a Data Editor can only edit layers which they have been given Edit rights. Learn more about Data Access

 

Access Summary

Access Type	Listed in Account	Listed to Public	Indexed by Search Engines	Requires URL	Requires map password	Requires Mango Sign-in	Visible to
Public	Yes	Yes	Yes	No	No	No	Everyone
Standalone	Account Owner and Map Creator	No	Yes	Yes	No	No	Anyone with the link
Hidden	Account Owner and Map Creator	No	No	Yes	No	No	Anyone with the link
Password Protected	Yes	No	No	Yes	Yes	No	Anyone with the link, anyone signed in to the Mango account
Internal	Yes (for users in groups with view permissions)	No	No	N/A	No	Yes	Any signed in user granted permission to access